Job Description

Student Intermediate Level Requisition ID req32861 Working Title Accounting Assistant Pay $14.00- $16.50 Hourly Campus Main - Albuquerque, NM Department Campus Capital and Space Planning (395A) Employment Type Student Employment Student Type Student Employment Status Non-Exempt Background Check Required For Best Consideration Date 5/30/2025 Position Summary Position Overview: This position plays a critical rolein supporting the financial and administrative functions of our team. Thesuccessful candidate will be responsible for a variety of tasks that ensure thesmooth and accurate processing of financial documentation and projectcloseouts. Key Responsibilities: Maintain and verify the proper closing of indices and funding sources to ensure financial accuracy and compliance. Manage the full lifecycle of procurement documentation, including processing and tracking all Purchase Orders (POs), PO modifications, pay applications, and invoices across two major platforms-Unifier and LoboMart. Accurately attach all supporting documentation, such as invoices, POs, and PCard receipts, within Unifier to maintain a clear and organized digital audit trail. Oversee the project closeout process, including communication with vendors to confirm that all deliverables are met and that POs are ready for closure in LoboMart. Verify the successful posting of journal vouchers (JVs) and upload corresponding documentation into Smartsheet to keep financial records up to date and easily accessible for project stakeholders. Send monthly reminders to vendors regarding the submission of pay applications to ensure timely payment and avoid processing delays. The ideal candidate brings abackground in accounting or financial operations, along with experience workingcollaboratively within a team-based environment. Strong organizational skills,attention to detail, and a proactive approach to problem-solving will beessential for success in this role. While previous experience withsystems like LoboMart, and Smartsheet is preferred, it is not required. Wewelcome applicants who are eager to learn and grow. If you're enthusiasticabout building your skills in financial systems, project tracking, and vendorcoordination, this role offers a supportive environment to do just that. Comprehensive on-the-job trainingwill be provided. Candidates are encouraged to share how this position alignswith their personal and professional goals, and how they see it helping themgrow in both the short and long term. This is an excellent opportunity forsomeone looking to deepen their experience in financial and projectadministration while contributing to a collaborative and mission-driven team. Minimum Qualifications Equivalencies not found for this position Preferred Qualifications Preferred Qualifications: 2 - 3 years experience directly related to the duties and responsibilities specified. Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. In order to be considered for this position, you must complete the online application, include a cover letter, include a current resume, and provide (3) Professional references. Be sure to include your full professional employment history. 1) Complete the official online application. 2) Cover Letter - Please attach a cover letter that describes why you want this job. Address how your qualifications and work experience match the position and the preferred qualifications detailed in this job advertisement. 3) Resume - Please attach your current resume. Your resume should include a complete work history with beginning and ending dates (month/year). 4) References - Applicants must provide names and contact information for at least three (3) professional references with your application materials. References will not be contacted without the permission of the applicant. Your cover letter, resume, and references should be uploaded as a PDF file. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. University of New Mexico

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