Office and Database Manager Job at Hopkins School, New Haven, CT

MWlNMmpGcWg4Zlh6dTJidFl4WGl3R29GNWc9PQ==
  • Hopkins School
  • New Haven, CT

Job Description

Position: Office and Database Manager - Admissions

Reports to: Director of Admissions and Enrollment Management

FLSA: Non-exempt

Designation: Staff, Full-time, 12 month

Site: In person, New Haven, CT

HOPKINS SCHOOL

Hopkins School is an independent, gender-inclusive, college-preparatory day school for grades 7-12, located on a 109-acre campus in the Westville section of New Haven. Hopkins has a current enrollment of 714 students and 185 employees. The faculty and staff at Hopkins are intelligent, motivated professionals who are dedicated to their respective responsibilities and the overall mission of the School. There is a great sense of community among employees on campus and across all departments.

POSITION SUMMARY

This administrative professional works under the supervision of the Director of Admissions and Enrollment Management. The individual in this position will advance, support, and model the mission of Hopkins School while maintaining a commitment to confidentiality, courtesy, and tact.

The ideal candidate will be positive, energetic, and must enjoy working with a broad range of constituents. Strong interpersonal skills and high emotional intelligence are essential. Excellent organizational, office management and data maintenance skills, along with the ability to meet strict deadlines are very important to the position. Strong communication, troubleshooting, organizational and customer service skills including Microsoft Office Suite and Google applications proficiency are also required.

KEY RESPONSIBILITIES

Office Management Responsibilities

  • Proactive in building external relationships designed to yield students by participating in recruitment activities and providing information on admission procedures/activities
  • Oversee the prospective student interview and visit schedule, assist with the organization of open houses, visit days and tour days and attend those events
  • Process invoices and billing for admission office supplies and other admission related items
  • Interact with various constituents of the school including Financial Aid, the Business Office, Maintenance, and Food Services
  • Maintain a positive working relationship with the other private and public schools in New Haven and surrounding area

File and Database Management Responsibilities

  • Handle all data entry for the admission office, process inquiries, applications and withdrawals through Final Site Enrollment system, as well as manage all applications received through the SAO and Gateway systems
  • Run basic and advanced queries, lists and reports to support admission efforts
  • Oversee all new records and update information on existing records
  • Manage electronic and paper files for all applicants and manage the communication with schools and prospective families regarding receipt of teacher recommendations and transcripts
  • Assist in preparation of comprehensive, data-driven reports related to recruitment, enrollment and retention for the Head of School and Committee of Trustees including monthly internal data tracking on a variety of metrics

QUALIFICATIONS

  • Strong customer service skills and poised positive and professional presence interacting with a wide range of people
  • Excellent database and computer skills required, expertise in data and records management preferred
  • Demonstrated proficiency with Google applications, Microsoft Office Suite and Blackbaud/OnBoard preferred
  • Excellent organizational and communications skills, both written and verbal
  • Ability to organize and complete multiple tasks simultaneously with close attention to detail and ability to prioritize work to meet deadlines
  • Self-starter with demonstrated flexibility and initiative, able to work independently while also able to work in a team environment to achieve goals
  • High professional and ethical standards for handling confidential information with complete discretion
  • Willingness to work evenings and weekends as needed in support of Admission Office initiatives and events
  • Prior work experience in an academic environment, preferably in a private school setting

COMPENSATION AND BENEFITS: Compensation is competitive, commensurate with experience, the salary range is $50K - $60K. Hopkins offers a comprehensive benefits package, including health insurance, retirement contributions and professional development opportunities.

APPLICATION PROCESS : Interested candidates should submit a letter of interest, resume, and list of references to employment@hopkins.edu, with “Office and Database Manager - Admissions” in the subject line. Interviewing will begin in June and continue until the position is filled.

Hopkins School believes that all persons are entitled to equal employment opportunity, and it prohibits discrimination because of race, color, creed, sex, religion, national origin, age, gender, gender identity, genetic information, physical or mental disability, veteran status, marital or civil union status, sexual orientation and other legally protected classes or classifications.

Job Tags

Full time, Work experience placement, Afternoon shift,

Similar Jobs

CompHealth Inc.

Travel Physical Therapist - $2,500 per week Job at CompHealth Inc.

 ...therapy services in various healthcare settings on temporary assignments, often arranged through staffing agencies. This role involves working with inpatient, outpatient, home health, and pediatric patients, with guaranteed hours and support including housing, licensing,... 

Shavano Family Practice

Live Chat Agent/ Call Center Customer Service Representative Remote Work From Home Job at Shavano Family Practice

We are seeking a Live Chat Agent/ Call Center Customer Service Representative that excels in meeting customers' expectations, from answering questions on products and services to processing orders. You should assist in investigating issues that arise and resolving conflicts... 

Domino's Franchise

Delivery Driver - 970 N Main St Job at Domino's Franchise

 ...staff stores in your area. We're growing so fast it's hard to keep up, and that means Domino's has lots of ways for you to grow (if...  ...standards as well as access to an insured vehicle which can be used for delivery. You should possess navigational skills read a map, locate... 

Cambridge Health Alliance

Receptionist/Front Desk Job at Cambridge Health Alliance

 ...and nearly everything in between. Led by a team of fellowship-trained physicians, the surgery team sees patients at all three CHA Hospitals, with surgeries performed at either Cambridge or Whidden Hospital. We work closely with the BIDMC Department of surgery Summary... 

Marco Island Nails & Spa LLC

Nail Specialist, Facial Specialist, Full Specialist Job at Marco Island Nails & Spa LLC

Nail specialist "a person registered to engage in the practice of manicuring and pedicuring in the State of Florida. Manicuring means the cutting, polishing, tinting, coloring, cleansing, adding, or extending of the nails, and massaging of the hands. This term includes...